Corporate digital signage is a network of displays in your facility, such as lobbies, floors, cafeterias, warehouses, etc., connected to a central CMS that can be used to publish announcements, dashboards, training, and alerts in real time to your organization. In a time when employees are swiping past emails and missing out on important updates, workplace digital signage transforms internal communication into an unmissable, visual touchpoint. The intent of this guide is simple: demonstrate how a modern digital signage internal communication solution increases engagement, clarity, and culture—without creating additional noise.
Why Your Internal Messaging Needs an Upgrade Now
• Email overload is real. Important memos get lost in inboxes, and read receipts do not equal retention.
• The bulletin boards cannot be seen. Static posters become outdated quickly and never get attention.
• Teams expect real-time. Hybrid work and fast-moving operations require digital signage for corporate communications that updates in real-time, reaches exactly whom it needs to, and includes even those employees who don’t have desks or company email.
When the channel fits the tempo of work, internal communication no longer competes with distractions and starts to drive action.
How Corporate Digital Signage Captures Attention
Dynamic beats static—every time
Short videos, moving graphics, and live counters are more powerful than text-heavy emails. With digital signage employee communications, you’re bringing together concision (headlines) and context (visuals) for updates that are both prominent and memorable.
Meet employees where they are
Screens in high-traffic areas (reception, elevators, production lines, lunchrooms) ensure impressions during micro-moments that occur naturally—no logins, no “I’ll read it later.”
Build transparency and belonging
Transparency, in the form of clear communication about leadership, performance snapshots, and recognition walls, is an indicator of trust, a clarifier of priorities, and a way to build a cohesive culture—particularly important in multi-site environments.
Start engaging employees where they are—set up your first signage display in minutes
The Benefits from Using Digital Signage for Internal Communications
Real-time updates
Publish company news, policy changes, HR deadlines or safety alerts immediately—no version confusion, no outdated posters
Targeted messaging
Target content to department, location, or shift. Finance receives quarter close reminders; operations OEE, and sales pipeline highlights
Recognition that sticks
Birthdays, work anniversaries, and project wins—celebrate people publicly to increase morale and retention.
Performance dashboards
Display KPIs, progress bars, SLAs, NPS, or ticket queues. Live metrics keep teams focused and motivated.
Training & compliance
Loop micro-learning, SOP refreshers, and “watch-and-acknowledge” reminders. Integration of QR codes with LMS links for easy follow-up
Consistent brand voice
Templates and brand kits help your messages to appear consistently across sites and screens
This is where the right digital signage for internal communications software makes a difference—content scheduling, playlists, audience targeting, approvals, and analytics turn displays into a repeatable internal channel rather than ad hoc slideshows.
Choosing the Best Digital Signage Systems for Staff Communication
What to look for (the non-negotiables)
Cloud-first CMS: control all screens remotely, schedule campaigns, and automate playlists.
Scalability: start with a pilot, scale across the globe without rearchitecting
Security & governance: SSO, user roles, content approvals, and hardening devices
Integrations: HRIS, SharePoint, Google Workspace/Microsoft 365, Power BI/Tableau, Slack/Teams, calendar feeds, etc.
Reliability: offline play, device health monitoring, failover
Analytics: view screen time, play history, impressions, link/QR interactions
Android vs. Windows-based players (quick compare)
• Android players are usually cheap, small, and energy-efficient—ideal for simple dashboards and regular signage layouts.
• Windows players provide more horsepower to support complex dashboards, legacy app embeds, or heavy data viz; they make sense when IT standards already favor Windows management tools.
Many organizations use a mixture of the two—Android for most endpoints and Windows for specialized dashboards.
Why Nento stands out
Nento is a cloud-native management, role-based workflow, enterprise security, and tight integrations system for corporate digital signage with fast rollout and templating for non-designers. You have the flexibility to support HQ, warehouses, and field offices using a single system that scales.
Not sure which system is right for you? Get our free buyer’s guide for digital signage
Real-World Applications Inside Corporate Settings
HR: New Hires, Training & Culture
Welcome loops for new hires, benefits deadlines, ERG spotlights, and learning nudges that link to LMS modules via QR. It’s a useful digital signage employee communications tool that reduces time-to-productivity.
Leadership: Strategy & transparency
Communicate OKRs, quarterly priorities, and “From the CEO” video clips. Publish strategy updates to corporate digital signage so the message reaches floor staff and knowledge workers alike.
IT & Facilities: Safety and alerts
Automate outage alerts, maintenance windows, cybersecurity hygiene information, and digital evacuation maps. With role-based targeting, the message is only displayed to the relevant floors or sites.
Proven patterns
From multi-site retailers to manufacturing plants, organizations are using digital signage for corporate communications to minimize “email blasts,” increase recall, and standardize updates across regions, especially when their workforce audiences don’t sit at a desk.
Rollout: From First Screen to Fully Measured Channel
Step-by-step playbook
1. Select your system (players + CMS) according to scale, security, and integrations.
2. Use high-traffic, high-impact display locations and guarantee network and power.
3. Integrate your CMS with data sources (HRIS, dashboards, calendars, alerting tools)
4. Create a content plan: micro-updates every day, weekly dashboards, monthly leadership loops
5. Define governance: content owners, approvals, templates and brand kits
6. Measure engagement: QR scans, LMS click-throughs, survey recall, and impressions.
Measuring ROI beyond “looks great”
Employee Surveys: Baseline message recall and action rates vs. email-only
Operational metrics: Fewer HR deadline misses, quicker policy compliance, lower incident rates
Communication efficiency: fewer bulk emails and fewer helpdesk tickets saying, “Where is…?”
Ready to transform your workplace communication? Contact us today and see how digital signage can engage your staff like never before.
Make Internal Messaging Unmissable
If your teams are scanning emails and missing out on updates, digital signage internal communication will help your culture regain clarity and momentum. From pilot to engagement to scaling, screens become a trusted internal communication channel, not just an interior.
Explore the best corporate digital signage solutions to improve your internal communication strategy today.
FAQ: Digital Signage for Internal Communications
Is digital signage cost-effective for internal communication?
Yes. Centralized content, specific playlists, and reusable templates minimize printing, rework, and e-mail fatigue—while boosting recall and action rates.
What is corporate digital signage?
It’s a centrally managed network of displays that provides real-time information, dashboards, and training throughout the workplace—as part of an overall workplace digital signage strategy.
How does digital signage improve staff engagement?
Movement, images, and real-time information attract attention; public recognition and transparent communication create trust and belonging.
What are the benefits of digital signage in corporate communications?
The benefits from using digital signage for internal communications are well-known: real-time messaging, targeting by team/site, recognition walls, live KPIs, and compliance reminders.
Which digital signage systems are best for staff communication?
Look for cloud-based solutions with security, integrations, governance, analytics, and a combination of Android/Windows support—Nento ticks all of these boxes.
Can digital signage replace emails for internal communication?
It offsets (and reduces) email volume. Use screens to be aware and be immediate; use email to be deep and be long.
